Ques 1:- Being an HR manager, provide your opinions, solutions and interpretations for the following scenarios/situations.
A) Mushtaq, a valuable employee in the accounting department, has just been diagnosed with a degenerative optical disease. Within a few years he will be legally blind. Prepare a list of steps that his employer can take to adapt the work environment to accommodate his disability.
For every task in an organization, there is a profession which is uniquely fit to it. Every employee has something valuable to contribute, and each employee has his owns skills to be part in a particular role but when it comes to disable employee some employers might have trouble how to accommodate his disability.
If the employer isn’t prepared to adapt the working environment to accommodate a disabled employee in their business. They might not have the tools that are required to welcome the disabled employee when such illness or disease occurs. If the employee becomes disables during employment, the employer should make reasonable amendments to the workplace or working conditions to help the employee to stay in work. Amendments should be provided according to the needs of the employee like changes in work premises, work schedules, modifying equipment or providing training.
TO ACCOMMODATE MUSHTAQ IN THE WORKING ENVIRONMENT THE STEPS SHOULD BE TAKEN ARE AS FOLLOWS
1. SHOW SUPPORT: – The employer should create an environment that is supportive and caring to establish emotional and social support for Mushtaq and also offer him assistance with medical expenses
2. MODIFICATION OF WORKPLACE: – The employer should need to make changes to the workplace to facilitate mustaq from his degenerative optical disease by Increase lighting or use alternative sources of lighting, Use large fonts, Send electronic communications when appropriate, use accessible labels such as large print or tactile dots on equipment, tools, and documents, Use e-mail and/or voicemail instead of hand-written notes, Be flexible when assigning job tasks and etc.
3. WORKING ARRANGEMENTS AND WORKLOAD: The employer should change the working condition and workload for mustaq such as
a) Change of working hours.
b) Providing him time off to attend treatment.
c) Help with transport to and from work.
d) Provide additional training or instruction to help him through his disability.
e) Provide a mentor or be a mentor to help him with his workload.
f) Provide alternative work or organize his workload according to his capabilities.
B) Ali is 25 years old. He loves to lift weights, run, and socialize with his friends on the weekend. Moeed is also 25 years old. He loves to snow ski, watch old movies, and read books on the weekend. Both have applied for a job at the local door manufacturing company. The job requires dynamic strength, dynamic flexibility, and stamina. Being an HR manager which candidate you would hire and why?
Hiring the right person is important for the success of an organization and that’s why HR manager went through the different process just to hire the right employee because no one wants to hire the wrong person for a job which will only lead to energy drains and time and can cost an organization in a number of ways
So before hiring an applicant for a job position, an H.R manager goes through a step-by-step hiring process which are as follows
1) ANALYSE YOUR COMPANY’S CULTURE: – To hire the best people you need to know what your organization needs. Its mission and vision? What are its values? What type of individuals fit in? By finding a Career-oriented person who is best fit for the job.
2) PREPARE INTERVIEWS: One of the best way H.R manager can improve hiring process would be by implementing different methodologies that can provide much clearer picture of the applicant that whether they are qualified to the job for which the company is hiring or not, and it goes deeper than looking at a person’s resume because the best-qualified candidates on paper may not be the best for the job. As an H.R manager, ask about candidate’s ambitions and interest, ask for references, do a background check and etc.
3) DETERMINE STRENGTHS NEEDED FOR THE POSITION Hiring someone to do a job H.R manager needs to determine whether the candidate will stay motivated, even the job required to perform the same task over and over again because if the employee unable to perform under stress, despite having a brilliant cv then they are not a good fit for the job, And shouldn’t be hire
By looking at the above hiring process, being an H.R manager I would hire Ali as he is best suited for the job which required dynamic strength, dynamic flexibility, and stamina rather than moeed who would be a better fit for a job which required brain work.
C. Sonia is a computer programmer and a mother of two primary-school aged children. What do you think her ideal job schedule would be? Use research to explain how you arrived at your conclusion.
It’s never too easy being a mom trying to balance both full-time job and a family life. That’s why most working mother, part time work would be their ideal work situation that can make their lives easier. After all it great to know that there’s such variety of work flexibility choices out there that can give them greater control over when, where and how often they choose to work. To help figure out the choices, here’s an alternative schedule ideas for working moms.
ALTERNATIVE SCHEDULE IDEAS FOR WORKING MOMS:
A flexible work schedule is an alternative to the traditional 9 to 5, 40-hour work week or in another words which gives the employees freedom in setting work hours
Simply put, a part-time is a form of employment that carries fewer hours per week than a full-time job.
Job sharing can be a good option it means that two part-time employees share the work and get pay of a single full-time job or in other words let two employees to share the workload. For example a 30 hour work week: 15 hours each or 20 hours for 1 employee and 10 hours for other or according to organization’s and employee’s need
It is a work arrangement where normal workweek is reduced to fewer than five days and employee work longer hours to makeup the full numbers of hours per week
A sessional work is a contract of employment paid under an agreed range of hours to be worked. It could be ideal choice for working mother who wants to work for just a few weeks or months at a time, here and there throughout the year.
ACCORDING TO NEW RESEARCH OF MOM PROJECT BY WORKING MOTHER
According to the research from the mom project the organization survey over 1500 working moms to find the most ideal time schedule. As per the survey just 11 percent of moms want to work a full time job, on the other hand 4 percent said they would prefer to work over 40 hours a week.
The survey also found that working moms would prefer more flexible/part time hours that allow them to work at the most convenient time or setting their hours to work—rather than the standard 9 to 5.
ACCORDING TO PEW RESEARCH
At pew research, they have tracked mother’s work preferences since 1997.the question they asked is what would be ideal schedule for them to work—- working full time, flexible or part time, seasonable or job sharing, or compressed workweek.
The question was asked by different mothers with at least one child under the age of 10 and nearly half of mothers 47% in 2012, 50% in 2007 and 44% in 1997 said that their ideal job schedule according to their situations would be part time or flexible.
On the other hand. The mothers who are not employed have a same opinion that working part time is appealing.
By looking at above search, as per Sonia the ideal job would be for her is part time or flexible where she can minimize its working hours or arrange her working timing so she can balance his work/family together
Q5) what is High Performance Work System? Provide several specific examples of the four typical components in a High Performance Work System?
High Performance Work System is a set of H.R policies and practices which are designed/build to strengthen organization performance as well as employee’s effectiveness, e.g. Selection, training, performance, feedback and compensation. High Performance Work System positively effects employee’s behavior which leads to (Job satisfaction, organizational commitment etc.) which also results in enhancing organizational citizenship behavior of employees.
COMPONENTS OF HPWS:
1) HR METRICS:
HR Metrics are measurements used to determine company’s performance level and its effectiveness of HR initiatives mostly includes employee turnover rate, hours of training per employee, return on human capital, qualified applicants per position etc.
Minneapolis food producer and distributer Cargill Inc. was strolling to engage and motivate its 155,000 employees worldwide then it became a true trend in 2012 when it introduced its “Everyday performance management “system build to incorporate daily encouragement and feedback into on the job conversations. Cargill says its seen measurable improvements after managers began giving constructive feedback that was forward looking, instead of reviewing what had happened in the past.
2) WHAT EMPLOYERS MUST DO TO HAVE HIGH PERFORMANCE WORK SYSTEM?
Employers must take such steps to run high performance work system,
Provide compensation and promotional opportunities in order to enhance employee motivation.
Invest more on employee training and development in order to enhance their abilities and skills.
Employees should be provided with complete resources in order to complete their jobs effectively.
These are some of the practices that must be completed in order to utilize employee’s efficiency completely.
ASPIRE TO HELP EMPLOYEES TO MANAGE THEMSELVES:
Give employees suitable empowerment and respective authorities.
Allow them to set their own goals and also schedule to accomplish their self-made goals.
Involve them in decision making and take their advices and concerns in notice.
HIGHLIGHT THE MAJOR DIFFERENCE BETWEEN HPWS ORGANIZATION AND THE OTHER (WHO DO NOT FOLLOW HPWS) ORGANIZATION:
HIGH PERFORMANCE ORGANIZATION
They is Internally focused.
They are Customer focused.
They have bureaucratic structure.
They have self –regulating work units.
Planning and coordination carried/done by management.
Planning and coordination are carried by work teams.
The jobs are defined as specialization and narrowly
Jobs are broadly defined, As per employees possess multiple skills.
processes and procedures are usually unclear
Documentation and clarity of core processes and procedures.
Department boundaries defined by functions. (E.g. Engineering, manufacturing, etc.)
Department boundaries determined to leverage competitive advantage (task inter-relationship, customer, product or process focused).
They mostly focuses on technical skills training
Training focuses on total employee development
Reward based on individual/per employee perfomance
Rewards based on contributions to effectiveness team.
Employee are used as tools of management. Employee used as partners.